17 Small Habits To Make You More Productive

8 minute read
Ideas
Parrish is the entrepreneur and wisdom seeker behind Farnam Street and the host of The Knowledge Project Podcast, where he focuses on turning timeless insights into action. His new book is Clear Thinking: Turning Ordinary Moments Into Extraordinary Results

“The goal of a mini-habit is to be consistent. In fact, consistency is much more important than what you accomplish with this daily habit.”

The Mini-Habit

The idea behind mini habits is that you can get to a larger habit if you start small, create simple goals, and aim for consistency.

In his book Mini Habits: Small Habits, Bigger Results, Stephen Guise gives the example of “The One Pushup Challenge.”

He was doing what a lot of us do. Feeling guilty about not working out, he tried to fit years worth of exercise into the first workout which created an all or nothing attitude (not to mention a focus on goals and not process.) Well, one day he decided to do the opposite. He did only one pushup.

This allowed him to check the box that he did his activity. Only he didn’t stop at one, he did 14 more. Then he did one pull-up and guess what? He didn’t stop at one. His workout went on like this and when he was done it was a pretty decent effort. It started with one pushup.

In Habit Stacking: 97 Small Life Changes That Take Five Minutes or Less, author S. J. Scott writes:

The core idea behind the mini-habits concept is that you can build a major habit by thinking small enough to get started. Most people don’t need motivation to do one pushup, so it’s easy to get started. And once you get going, you’ll find it’s easy to keep at it.

Habit-Stacking

The purpose of habit-stacking is to create simple and repeatable routines (managed by a checklist). The goal is to get this out of the cognitive load, “because all you have to remember to do is follow the checklist,” and not each individual habit. You do this by doing the same set of actions in the same order and way each day. Checklists, do more than simply tell you what you need to do next, they help you deal with complexity and increase productivity.

“Linking habits together is a way of getting more done in less time, resulting in a positive change in your life. As you perform the stacked actions every day, they become part of your daily routine.”

According to Scott there are 8 Elements of a habit-stacking routine.

  • Each habit takes less than five minutes to complete.
  • It’s a complete habit.
  • It improves your life.
  • It’s simple to complete.
  • The entire routine takes less than 30 minutes.
  • It follows a logical process.
  • It follows a checklist.
  • It fits your life.
  • 17 Small Productivity Habits

    All of these habits are from Scott’s Habit Stacking: 97 Small Life Changes That Take Five Minutes or Less.

    I don’t agree with all of them; Most of these seem like common sense.

    Scott argues that if you add them to a routine, “you’ll see a dramatic improvement in both the quantity and the quality of your efforts.” I think a lot of that improvement will be from simply bringing awareness to how you spend your time and what you’re doing.

    #1 Drink a Large Glass of Water

    Even mild dehydration can cause headaches and fatigue, affect your concentration, impair short-term memory and impede mental function. If you want to be at your most productive , it’s important for your brain to be firing on all cylinders. Therefore, you should make sure you are sufficiently hydrated before starting work.

    #2. Schedule Your Day and Prioritize Your Tasks

    Without at least a basic schedule, it’s frighteningly easy to get to the end of the day and realize you’ve achieved nothing of importance. At the very least, you should make a list of the tasks you want to accomplish during the day and decide where your priorities lie.

    If you’re lost on how to make this change or what it looks like, let Peter Bregman explain.

    #3. Focus on Your Three Most Important Tasks

    Another way to plan out your day is to focus on your Most Important Tasks (MITs). With a daily schedule, it’s easy to try to do too much. Then, when you get to the end of the day and haven’t completed everything, you feel like a failure . Picking your MITs each day gives you something to focus on so you don’t waste your day on tasks of low importance. If you manage to complete your MITs, you’ll feel productive— even if you do nothing else on your list.

    #4. Turn Tasks into Manageable Steps

    For each task on your schedule, consider how it can be broken down into smaller steps.

    #5. Create Accountability by Telling Others

    If your tasks don’t have accountability built into them (like a client deadline), creating accountability by letting others know your intentions is a great way to discipline yourself into staying on task. You won’t want to embarrass yourself by admitting you didn’t get any work done, so you’re much more likely to achieve your goals if you make them public.

    #6. Reward Yourself for Task Completion

    To keep your energy up and motivation high, alternate your work tasks with small treats. These treats not only act as a break to replenish depleted levels of concentration, but also work like a carrot on a stick— you’ll work faster and with more enthusiasm when you have something to look forward to at the end of it.

    #7. Remove Distractions Before Working

    Rather than struggling against your brain’s natural inclination to procrastinate, save yourself a lot of time and hassle by simply closing your email tab and banning social media during work time.

    #8. Clear Your Desktop

    Clear all paperwork off your desk except what you will need that day. Put everything else into physical folders, file boxes and drawers— out of sight, out of mind.

    #9. Play Music or White Noise to Improve Focus

    Low-level background noise helps muffle any distracting sounds that could interrupt your work and has been shown to improve creativity and focus for many people.

    #10. Do the Hardest (or Most Unappealing) Task First

    Look at your list of MITs (Most Important Tasks) and underline the one that you know you’d put off indefinitely if you had the chance. Get started on this task before you have a chance to think about it. Don’t work on your other tasks until it’s finished.

    #11. Commit to a Very Small Goal

    Look at your hardest task and plan a small, easy first step to completing it that will take only a few minutes. Pick a simple metric that you know (without a doubt) you can complete.

    #12. Work in Small Blocks of Time

    The Pomodoro technique is probably the most well-known version of this technique. It involves working for twenty-five minutes and then taking a five-minute break.

    #13. Track Time for Different Activities

    Most people overestimate the amount of time they spend doing actual work and spend a surprisingly large amount of time doing mindless tasks. By tracking your time, you become more aware of how you’re spending it, and you can start to spot patterns in your schedule that are reducing your productivity.

    #14. Use the Two-Minute Rule

    If a task will take you two minutes or less to do, deal with it immediately and move on.

    Keep in mind that this type of framework is how the urgent trumps the meaningful.

    #15. Capture Every Idea
    Our minds tend to wander. Despite our intentions they drift off from the task at hand. Rather than a drawback this is one of the fascinating ways that we gain insights. Pull out a notepad and write them down. You can come back to them later and, who knows, it just might be a great idea or the solution to a problem you’ve been working on.

    #16. Write a Done List

    Most people are familiar with to-do lists, but these lists can easily make you feel overwhelmed and demotivated if you try to plan too much. A done list has the opposite effect. By writing down everything you achieve each day, you’ll feel motivated to continue.

    #17. Review Your Goals

    Everybody has goals. Whether they are big or small, we all have things that we want to accomplish. Sadly, the daily hustle and bustle of life can make us get off track. You need to review your goals so that you can create plans to reach those goals, put your day in perspective and know what’s important to accomplish.

    Habit Stacking: 97 Small Life Changes That Take Five Minutes or Less goes on to offer small habits in six other areas: relationships, finances, organization, mental well-being, physical fitness, and leisure.

    This piece originally appeared on Farnam Street.

    Join over 60,000 readers and get a free weekly update via email here.

    More Must-Reads From TIME

    Contact us at letters@time.com

    TIME Ideas hosts the world's leading voices, providing commentary on events in news, society, and culture. We welcome outside contributions. Opinions expressed do not necessarily reflect the views of TIME editors.