TIME Gadgets

Essential Tech Tips for International Travel

All of that tech we rely on day to day when we’re at home can become a real problem when we’re overseas: our smartphones become dead weights in our pockets and our laptops lose their shine when we can’t find a Wi-Fi connection.

Of course, we aren’t advocating leaving your tech at home — but your international trip is going to require a bit of planning to make the most of your gadgets without spending a mint on roaming fees.

Stay connected on the road

The biggest tech hassle when you’re out of the country is definitely your smartphone, which can load you down with huge international roaming bills. Expect calls, texts, and even being connected to the internet when you’re overseas to come with a per minute, per text, or per megabyte pricetag.

The easiest way to avoid this is to put your phone into airplane mode and then turn on Wi-Fi and Bluetooth as needed (in Settings). Or, turn off cellular data and roaming (in Settings) for the duration of your trip . However, if you need to stay on top of things, there are options.

T-Mobile users: look into the Simple Choice plan

If you’re a T-Mobile customer, you’re in luck. T-Mobile offers the amazing Simple Choice plans, which include coverage in over 120 countries without additional roaming, data, or texting fees. (Calling from an international location will cost you $0.20 a minute, but trust us, that’s a great international rate.) The downside is that this data is slow — equivalent to older EDGE speeds rather than the 4G we’re used to — but it will get things done if you have a bit of patience. And if you’re not the patient type, you can pay for faster data if it’s available.

OneSimCard

Get a local SIM card

Your smartphone talks to your provider using a tiny card that contains information about your carrier and account. If you have an unlocked phone that can take SIM cards other than your provider’s — and if your phone isn’t on contract anymore, you can usually call your provider to get it unlocked — you may be able to get a pre-paid SIM card from a local carrier at your destination. You’ll have to do the research to find a local carrier that will work with your phone, but this will likely be much cheaper than using your existing plan internationally. You can pick these up at the airport or at a local cellphone shop at your destination city.

If you are travelling to more than one country, consider the OneSimCard. Insert it into your unlocked phone and you can receive calls for free and place calls starting at $0.25/min. You can also purchase data at $0.20/mb. There are some caveats, though. The number you are assigned comes from the European nation of Estonia and anyone from the U.S. calling you will have to pay the international call rates for that country, which are typically quite high. You can have a U.S. number assigned to you for free calls from your American family and co-workers, but there is an additional set up charge and usage fees for you. And they can’t text you (they are technically calling a landline.)

Get a pre-paid phone

For the most budget-friendly option, pick up a pre-paid cellphone at your destination for any calls and texts you need to make. Though it probably won’t be a smartphone, it could be all you need for keeping in touch on the go. You can find these at the airport or, likely for cheaper at a local cellphone shop at your destination.

Research your Wi-Fi options

If you’re carrying your laptop, you’ll want to rely on Wi-Fi access — which you can sometimes be more difficult to find overseas than at home. Your best bet is to research your destination in advance and check if the hotel has Wi-Fi (free or at a cost) or whether there are any internet cafes or other places where you can use Wi-Fi while you’re on the go.

You can also plan in advance with two services that will get you connected on your travels. Boingo Wireless has an international monthly subscription plan of only $8/month that gives you unlimited access to over 700,000 wireless hotspots around the world. You only need to log in once with your Boingo account and it will search out and log you in to the nearest hotspot. If you need to find a hotspot or want to check to see if there is Boingo coverage where you are traveling, use the coverage maps on its site (go to the Boingo Wireless main page, then click “Location” in the top menu) or, if you’re on the go, you can use its apps for iOS and Android devices as well as for Macs and PCs. Bonus: Boingo has a deal with Gogo for inflight Wi-Fi as well.

XCom

The other option to consider is renting a portable Wi-Fi device from XCom Global. This little box uses local cellular service and transforms it into a short range Wi-Fi signal for you to use on up to 10 nearby devices. You pay a flat rate per day (starting at $14.95/day) regardless of how much data you use. This may sound expensive (especially with the $30 shipping fee for the device), but if you are on a business trip and absolutely must have a reliable internet connection on the go, there is no better option. XCom also has a web site search page for you to research if it provides coverage in your destination country.

Use Wi-Fi to make calls

If you need to make calls on the road, then connect to a Wi-Fi hotspot and use Skype or Google Voice to make calls back home. Each service only charges pennies per minute for the call to regular mobile and landline phones and calls are free to Skype and Google Voice accounts.

Contact your cellphone provider if you don’t use T-Mobile

If none of these options work for you, your last resort is to talk to your cellphone provider before you go. It’ll have international plans available. While they’re guaranteed to be pricey, they’ll still be less expensive than the fees you’ll rack up without them.

Use a VPN for sensitive information transfers

If you’re dealing with any sensitive information, be sure to take steps to keep your data safe by using two important encryption practices. To encrypt all of the data you send, use a VPN (virtual personal network) service. Anyone trying to steal your data will see only encrypted data that they can’t get into. There are many services that can do this, including Witopia.net, StrongVPN.com and Norton’s Hotspot Privacy. VPN services charge a fee for their use, with pay packages ranging from day passes for a few dollars to year-round protection.

Also, be sure you connect to websites via HTTPS, which encrypts anything you send and receive from the website. While a VPN service encrypts everything you send, HTTPS ensures that communication to and from a particular website is secure. To verify if you’re connected via HTTPS, look at the address bar of your browser window; you should see “HTTPS” at the beginning of the web address (or, on some web browsers, a lock icon).

Load up on offline apps

Even if you’re intent on avoiding international data roaming charges, you don’t need to leave your phone at home. Though there are a lot of limitations to your phone when it can’t access the internet, your smartphone can still carry a ton of helpful info, serving as a pocket-sized travel guide, phrasebook, e-reader, and music player all rolled into one. So long as you’re careful about using it, your smartphone can be a huge asset on international trips.

Here are some of the most useful apps and resources to load your phone with for use overseas.

Lonely Planet

Fast Talk Phrasebook

This phrasebook from Lonely Planet will help you find your way around Europe with key phrases and pronunciations in French, German, Italian, and Spanish. Though the app is a free download, language packs will cost you $2.99 each or $4.99 for all of them.

Price: Free at iTunes, plus $2.99 – $4.99 for language packs

Google Maps

If you already have Google Maps for iPhone or Android, you can use it offline by choosing portions of the maps to download and store locally. Just remember to load up the maps you’ll need before you go.

Price: Free at iTunes and Google Play

MapsWithMe

For a more travel-focused maps app with offline access, MapsWithMe is a great choice. This app will download maps — including information about local businesses — so you have everything you need without an internet connection.

Price: $4.99 at iTunes, Google Play and BlackBerry World

TripAdvisor Offline City Guides

If you lean on TripAdvisor for information online, you’ll like its downloadable city guides, too, available for 80 cities worldwide. These guides include user reviews, maps and directions, and self-guided area tours so you’ve got everything you need.

Price: Free at iTunes and Google Play

Lonely Planet Guides

If you want a more in-depth guide but don’t want to carry around a bulky guidebook, Lonely Planet guides come as digital e-books that can be loaded onto any phone or tablet you happen to have. And, best of all, you’re not limited to just a few cities: digital versions are available for most Lonely Planet guides.

Price: Varies at LonelyPlanet.com

Remember to pack a power adapter

Ceptics

If you’re carrying any high-tech gadgets on your trip, remember that international locations won’t have the same kind of power outlets we do at home. Be sure to pick up a travel adaptor designed for the country you’re visiting — or, if you’re going to be doing a lot of international travel, you can find adapters that work for multiple countries. We recommend the Ceptics Grounded Universal Plug Adapter. You can get a pack of three starting at $7 from Amazon. Be sure to pick the correct country you are traveling to on the Amazon product page before buying.

If you are bringing along many electronic devices, consider the Bestek Power Strip for $36 from Amazon. It comes with multiple adapters to work with many of the world’s major outlets and not only converts voltage to American standard 110v, but has three three-prong outlets and four USB outlets for you to plug multiple electronics into. Though converting the voltage to 110v isn’t as big of a concern as it used to be (most modern electronic devices can charge from a 220v international voltage outlet), this strip’s multiple outlets make it super convenient while traveling.

If you’re renting a car on your travels, buy or bring along your car charging cord. They are universal and work with any vehicle that has a cigarette lighter for the charger to plug into.

Good luck — and safe travels!

This article was written by Elizabeth Harper and originally appeared on Techlicious.

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